The protection of your personal data and your privacy is of great importance to us. We therefore process your data exclusively based on the statutory provisions.
[Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of individuals with regard to the processing of personal data, on the free movement of such data and repealing Directive 95/46/EC (DSGVO), Data Protection Act 2018 as amended by the Data Protection Deregulation Act (DSG 20018), Telecommunications Act 2003 (TKG 2003)]

The usage of our website is possible without providing personal data. However, different regulations may apply for the usage of individual services on our website. Those are explained in the following. It is hereby particularly stated that only such personal data will be collected as it is explicitly and willingly entered by the user.

For instance, such an entry might occur whenever a user subscribes to our newsletter. The data collected in this context is in particular- the name of the user including any academic title and the e-mail address. In addition, each time the website is used, the IP address, the time of use and the geodata are saved. Such information will be used by Pollmann International exclusively for the corresponding purpose and in compliance with the applicable legal provisions; any further use will only be made with the express consent of the user. The user may object to the use of his data at any time.

We point out that there are security gaps in Internet-based data transmission and thus a complete protection against access by third parties is impossible.

Contact information

On our website you can contact us via e-mail and/or via contact form. In this case, the information provided by the user will be stored for the purpose of processing his contact. The data will not be passed on to third parties. A comparison of the data collected in this way with data that may be collected by other components of our website is also not carried out.

The data protection officer pursuant to Article 4 (7) DSGVO for this website is Pollmann International GmbH (hereinafter referred to as "Pollmann International").

If you have any questions regarding the processing of your data, please contact us as follows:
Pollmann International GmbH
Raabser Straße 1
A-3822 Karlstein
Austria
office@pollmann.at

Newsletter

On our website you can subscribe to our newsletter. With this newsletter we inform you about the latest news on Pollmann International. As soon as you have registered for the newsletter, you will be sent a confirmation e-mail containing a link to confirm your registration. 

Purpose of the processing: The personal data will be used regarding the newsletter in order to inform the customer about the products distributed by the person in charge. 

Legal basis: The consent of the person concerned serves as the legal basis for the use of personal data for the delivery of a newsletter.

Data storage period: This data is stored by Pollmann International until revoked by the person concerned.

Receiver of the data: eworx Network & Internet GmbH, Hanriederstraße 25 - 4150, Rohrbach-Berg – Austria

You may unsubscribe the newsletter at any time. Please send your request for unsubscribing to the following e-mail address: newsletter@pollmann.at. We will then immediately delete your data in connection with the newsletter dispatch.

Data protection

The security of your personal data is of great concern to us. Pollmann International takes appropriate technical and organizational measures within the meaning of Article 32 DSGVO, taking into account the state of the art, the implementation costs and the scope, circumstances and purposes of the processing as well as the probability of occurrence and the gravity of the risk to the rights and freedoms of natural individuals.

To this purpose, the following measures, among others, are taken to protect your data and to safeguard it against loss, destruction, access, modification and distribution by unauthorized individuals:
-    Ensuring the confidentiality, integrity, availability and resilience of systems and services related to processing;
-    Ensuring rapid restoration of the availability of personal data in case of a physical or technical incident;
-    Implementation of procedures for regular review, assessment and evaluation of the efficiency of the technical and organisational measures to ensure the security of processing.

Please note that we assume no liability for the disclosure of information due to errors in data transmission and/or unauthorized access by third parties that are not caused by us or attributable to us.

Announcement of job advertisements / online job applications

Your application data will be collected and processed electronically for the purpose of handling the application procedure. If your application is followed by the conclusion of an employment contract, your transmitted data may be stored by us in your personnel file for the purpose of the usual organizational and administrative process in compliance with the relevant legal regulations.

This does not apply if longer storage is necessary due to legal requirements (e.g. the duty of proof under the General Equal Treatment Act) or if you have expressly agreed to longer storage in our database of interested parties.
Links

The website contains links to other websites. These links to websites of other Internet contributors are provided as a service to meet the accessing party's need for further information. Pollmann International has no influence on their content. Pollmann International assumes no liability for these contents. The respective provider of the linked website is solely responsible for the content and accuracy of the information provided there.

Use of Google Analytics

The website uses Google Analytics, a web analysis service of Google Inc. ("Google"). Google Analytics also uses "cookies", which enable an analysis of the use of the website by the user. This information generated in a cookie about the use of the website by the user is generally transferred to a Google server in the USA and is also stored there. However, if IP anonymization is activated on this website, the user's IP address will be shortened by Google within member states of the European Union or in other states which are party to the Agreement on the European Economic Area before the transfer. In exceptional cases the full IP address is transferred to a Google server in the USA and shortened there. On behalf of Pollmann International, Google will use this information for the purpose of evaluating the user's usage of the website, compiling reports on website activity and providing other services relating to website activity and internet usage for Pollmann International. The IP address transmitted by the user's browser within the scope of Google Analytics is not combined with other data from Google. 
 
The user can prevent the storage of cookies by adjusting the appropriate settings in the browser software. Pollmann International hereby advises the user, however, that in this case you may not be able to use all services of this website to the full extent. The user will find more detailed information on terms of use and data protection at:

http://www.google.com/analytics/terms/de.html

or under

https://www.google.com/policies/privacy/partners/
Legal basis: The legal basis for the use of Google Analytics is the legitimate interest (Art 6 Abs 1 lit f DSGVO), which lies in the evaluation of the website and analysis of the website activities.

Receiver of the data: This data will be forwarded to Google for the stated purposes.

Storage period: The personal data is stored for a period of 26 months and will then be deleted.

Your rights information/revocation/deletion

As a user of our website you have the following rights:
-    Right to be informed (Article 15 DSGVO): You have the right to request confirmation from Pollmann International whether your personal data is being processed. In addition, you have the right to obtain further information on the specific purposes of the processing, categories of personal data, recipients or categories of recipients of personal data, storage period, the existence of a right to delete or rectify your personal data or to limit the processing, and the right to object, the existence of a right of appeal, as well as with regard to all available information on the origin of your data.

-    Right of rectification (Article 16 DSGVO): You have the right to request Pollmann International to rectify your personal data immediately. This right includes the correction of incorrect data and the completion of incomplete personal data.

-    Right to erasure (Article 17 DSGVO): You have the right to request Pollmann International to delete your personal data, provided that the reasons laid down in Article 17 (1) a to f DSGVO (e.g. the purpose for processing is no longer given) apply and the processing of your personal data is not necessary.

-    Right to restrict processing (Article 18 DSGVO): Among the cases referred to in Article 18 DSGVO (e.g. inaccuracy of the personal data processed, illegitimate processing), you also have the right to request Pollmann International to limit the processing.

-    Right to data portability (Article 20 DSGVO): You have the right to receive the personal data concerning  yourself which you have provided to Pollmann International in a structured, common format and to request Pollmann International to transfer such data to another responsible party.

-    Right of objection (Article 21 DSGVO): You have the right to object at any time to the processing of your personal data processed within the framework of this website.

-    Withdrawal of declarations of consent (Article 7 DSGVO): You have the option to revoke any consent you have given to Pollmann International at any time.

-    Right of complaint: In addition, you can send a complaint at any time to

Austrian Data Protection Authority
Barichgasse 40-42
1030 Vienna
+43 1 521 52-25 69
​​​​​​​dsb@dsb.gv.at

You can claim your rights as a data subject - apart from the right of complaint to the Austrian Data Protection Authority - towards Pollmann at the following address:

POLLMANN INTERNATIONAL GMBH
Raabser Str. 1 / 3822 Karlstein / Austria / office@pollmann.at / Tel.: +43 2844 223-0
 

PRIVACY STATEMENT – WHISTLEBLOWER SYSTEM (Last update: 05.12.2023)

1.    PURPOSE OF THIS PRIVACY STATEMENT 
1.1    This Privacy Statement (this "Privacy Statement") describes which personal data is collected when you use our whistleblowing system SecuReveal ("Whistleblowing System") and how we process this data as the controller.

1.2    This Privacy Statement is addressed to any user of the whistleblowing system as well as to potential suspects, witnesses or other third parties named in reports 

1.3    We process personal data in accordance with the EU General Data Protection Regulation ("GDPR") and the applicable national data protection laws. Unless otherwise defined in this Privacy Statement, the terms used herein have the same meaning as in the GDPR.

2.    DATA CONTROLLER
E-Mail: office@pollmann.at

3.    WHICH DATA DO WE COLLECT AND FOR WHAT PURPOSES DO WE USE IT?     
3.1    We process personal data in order to provide you with information about the whistleblower system and to enable the submission and processing of reports via the whistleblower system.    

3.2    The following statements are intended to inform you about how we process personal data about you via the whistleblower system and for what lawful purposes we may use it. 

3.3    Website Security
3.3.1    When you visit the whistleblower system via our website, your browser automatically transmits your IP address and other information about the system you are using (such as the browser used and the browser version). The processing of this data is necessary in order to make our website available to you correctly on your respective device. The firewall of our processor checks this connection data through automatically generated log files in order to detect and prevent harmful attacks on our system. 

Legal basis: Art. 6 para. 1 lit. f GDPR – legitimate interest in maintaining the functionality, stability and security of our website.  

     
3.4    Receiving reports via the whistleblower system 
3.4.1    The whistleblower system is designed to guarantee whistleblowers the highest possible level of data protection. The whistleblower system can be used anonymously without providing personal data, so that the anonymity of the whistleblower can be fully preserved when submitting a report.    

3.4.2    Data is transmitted exclusively using SSL encryption to ensure the security of the data provided by the whistleblower. We do not use any tracking tools or third-party cookies on the website.    

3.4.3    The whistleblower system uses special encryption methods to ensure that only the respective whistleblower and our responsible compliance team have access to the report provided. The data contained in the report is therefore only passed on within our company to the responsible compliance officer; it is not passed on to third parties in any other way (with the possible exception of passing it on to the responsible authorities or courts as well as auditors for further investigation of the facts on which the report is based). In particular, there is no possibility of access to data within the report by our processors.    

3.4.4    Depending on the data you provide to us, we process the following personal data: 

• Identification data of the whistleblower and the accused (e.g. name, personnel number)
• (Private) contact information of the whistleblower (e.g. address, e-mail address, phone number)    
• Function in the company 
• Information on the facts of the case 
• Communication with the compliance officer 
• Information on follow-up measures (e.g. investigations) 
• Technical secondary data (IP address of access to the whistleblower system) 

Legal Basis:     Art. 6 para. 1 lit. c GDPR – compliance with a legal obligation, namely the provision of an internal whistleblower system in accordance with § 8 in conjunction with § 11 Whistleblower Protection Act (HinweisgeberInnenschutzgesetz HSchG).    

You can also submit reports via our whistleblower system without disclosing your identity. In this case, you will remain anonymous. 

3.5    Cookies
3.5.1    This website uses cookies. These are small text files that can be stored on your device when you visit our website and store certain information about you.    

3.5.2    We only use technically necessary cookies on this website, which are necessary to ensure the proper functionality of the website and the whistleblower system. The use of technically necessary cookies is possible without your consent. However, you can deactivate these cookies at any time via your browser settings.    
Legal basis: Art. 6 para. 1 lit. f GDPR – legitimate interest in the proper provision of the website and the whistleblower system.    

The following technically necessary cookies are set on the website:

• Cookie name: PHPSESSID        
• Purpose: This cookie is required to manage your active session.
• Storage duration: Session

4.    WHO HAS ACCESS TO YOUR DATA AND TO WHOM IS IT DISCLOSED? 
4.1    We may disclose your personal data to the following recipients for the above-mentioned purposes:    

• For the technical hosting of the whistleblowing system: RBS Responsible Business Solutions GmbH based in Vienna (no content data of the report is transmitted, only technical secondary data) and the technical sub-processors A1 Telekom Austria AG and Wolf Rechtsanwälte GmbH & Co KG.    
• If disclosure is required (i) by law or regulation or (ii) for the establishment, exercise or defense of legal claims, we may also disclose personal data to competent authorities, such as supervisory, regulatory or criminal authorities, courts or other third parties who advise us in this context (e.g. lawyers, forensic experts or auditors).    

4.2    Your data will only be processed within the EEA and will therefore not be transferred to a third country.    

5.    HOW LONG DO WE KEEP YOUR DATA? 
5.1    Log files (see point 3.3 above) are generally stored for a period of three (3) months. Beyond this period, log files are only stored for the purpose of investigating irregularities or security incidents in our systems. For the storage period of cookies, see point 3.5 above.

5.2    The retention obligation for personal data required for the processing of a whistleblower report is five (5) years in accordance with § 8 section 11 of the Whistleblower Protection Act; in addition, for as long as is necessary to carry out administrative or judicial proceedings that have already been initiated or investigative proceedings under the Code of Criminal Procedure. Start of period: From the last processing or transmission.    

5.3    Technical secondary data (IP address of access to the whistleblower system) is processed exclusively in the firewall of the processor and deleted after 24 hours.    

 
6.    WHAT ARE YOUR RIGHTS AND HOW CAN YOU EXERCISE THEM? 
6.1    As a data subject, you have the following rights in particular under the conditions defined by law in accordance with Art. 15 – 21 GDPR with regard to your personal data:    

• to check whether and which personal data we have stored about you and to receive copies of this data (Right of access)    
• to request the rectification, completion or erasure of your personal data that is inaccurate or not processed in accordance with the law (Right to rectification and erasure)    
• to request that we restrict the processing of your personal data (Right to restriction of processing)    
• to object, in certain circumstances, to the processing of your personal data or to withdraw consent previously given for processing (Right to object or withdraw consent)    
• to receive the personal data you have provided to us in a structured, commonly used and machine-readable format and to transmit those data to another controller (Right to data portability)    

6.2    We do not process your personal data for the purpose of making decisions based solely on automated processing, including profiling, which produce legal effects concerning you (Art. 22 GDPR).

6.3    To exercise any of the above rights, please send an e-mail to office@pollmann.at. You also have the right to file a complaint with the competent supervisory authority if you believe that we have violated your data protection rights or have not adequately implemented your data subject rights. For Austria: Austrian Data Protection Authority, Barichgasse 40-42, A-1030 Vienna, www.dsb.gv.at    

7.    UPDATES TO THIS PRIVACY STATEMENT 
7.1    We may update this Privacy Statement to reflect legal, technical or business changes. When we update this Privacy Statement, we will take reasonable steps to notify you of the changes made. The date of the "last update" can be found at the beginning of this Privacy Statement.  

 
8.    CONTACT INFORMATION
8.1    If you have any questions or other concerns regarding the processing of your personal data by us, please contact office@pollmann.at

8.2    Our business address:

POLLMANN International GmbH
Raabser Str. 1, A-3822 Karlstein
  Tel: +43 (0) 2844/223 -0
  E-Mail: office@pollmann.at